Hire Agreement 1

STEP 1 OF 3: Please answer a few questions about your event and sign the hire agreement

Thanks for asking us to help you make sure your event goes well, especially from a technical perspective.

If we’ve already spoken, we’re excited to get things moving.

If you’re booking for the first time, please check out, and then we’ll be in touch soon to confirm the finer details.

We want you to feel fully supported, so this page includes useful info and some important questions.

These questions help us make sure what we provide is exactly right for the success of your event.

I appreciate that filling in a form isn't the most thrilling part of event planning.

But after years of helping people with successful events, we’ve learned that gathering the important info upfront, in one place, is the simplest way to make sure it goes right on the day.

Please fill in the form below, and let’s get your event organised!

Then on the next page, you’ll checkout to make your reservation.

Read More: Difference Between The Three Types Of Hire: Dry, Delivered & Operated

For Collections AKA Dry Hire

If you’ve chosen “DRY” hire, and you’re collecting from us, the address is 28, Regent Square, Salford M5 3RQ. You will know that your order is “DRY” Hire if there isn’t anything in your basket related to “delivery” or “collection”.

However if you’d like a face to face meet and demo of the equipment at the time of collection, then please request this in the form below. (Please note that demo’s and face to face collections are by appointment only).

Otherwise, if you’re looking to be more flexible then you can collect within the hire period, at a time to suit you from our 24/7 self service locker. Please request the code for this if you’d like to take advantage of the self service locker. You’ll find this locker at the same address.

For Delivered Hire

You’ll know that you are booking delivered if the Hire basket that you’re checking out with has a line with “Delivery” and “collection” in it.

(Please note that some customers choose to have the equipment delivered by us, but to return it themselves).

Read More: About The Refundable Security Deposit

This refundable deposit exists so you don’t have to take out your own insurance on the equipment. And so that we’re not pre-charging you a contingency fee. Some equipment rental companies would require either;

1. You take out your own insurance on the equipment for the period of hire, or,

2. You pay an additional, non refundable “damage excess”.

We don’t require either of those two above things. And we’re offering you the chance to save money.

Providing you take good care of the equipment, we will refund the “refundable security deposit” in full once:

- You bring the equipment back to us, by the date you enter in the form below (see “return the equipment”)

- We’ve checked the equipment over and back in to our system.

-Provided that the equipment is in the exact same condition, that both physically and internally / operationally, as when the hire period started.

As you check out on the following pages, there’s a place to enter your car details for the Refundable Security Deposit.

The good news is, this only what’s known as a “authorisation hold” on your card, and will only apply a few days before and after your event.

ALL ABOUT YOUR EVENT

WHICH TYPE OF SERVICE DO YOU REQUIRE?

HIRE AGREEMENT

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Your Order ID (This is automatically generated, don't need to ask us) Your Full Name Your Email Phone (Booking Contact) Phone (On-Site Contact For The Event) Business name if applicable Are you VAT registered? Your full personal or business address, including the postcode. Please take care with this as it would otherwise invalidate insurance! Venue address: where is the equipment being used? (including postcode) How did you hear about us? Your date of birth Hire Start Date Hire End Date Event Start Time (doors open / guests in) Please describe your event. (Please be descriptive, the more information we know, the more appropriate our service will be for you. Even if you've already explained it to us over the phone or WhatsApp. Writing it down here is the way to ensure we get it right for you). Please describe your technical confidence. Estimated attendance (Please enter a number, e.g. 100 not one hundred) Is your event indoors, or outdoors? If hiring speakers, please let us know the expected distance between speakers (in metres). Otherwise leave blank. Please estimate the distance from nearest available 13a UK standard 240v power outlet (in metres), away from where the equipment will be set up. May we contact you by email?

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What type of service do you require?

When do you intended to bring the equipment back to Salford M5 3RQ? If you would like to request a demonstration for dry hire collection: Click here to request a demo at time of collection.
(Please note this is subject to availability, and is a request only, that we will confirm with you).

For "DELIVERED HIRE" Please confirm when the venue is available to bring in equipment from. Please confirm if there is a time that you would like to sound check or video check with us. At the end, what time will all of your guests have left the venue? What date and time does the equipment need to be removed by ST AV from the venue?

REALLY IMPORTANT PLEASE NOTE: If the venue are requesting a specific time for collection, then the correct collection type must be booked. Please check the collection type in the hire list that you are booking, (scroll down to see the complete list at the bottom of this page). If it says "collection the following day", then you must make it clear to your venue that ST AV has a collection window of between 10am and 8pm, the day following your event. If you require collection at a specific time, this is a premium service and you should speak to us to confirm availability. Whatsapp message 07870743976 or email hire@pahireinmanchester.co.uk if you need help with this choice. For a complete description of the collection types please see here: and click on "How Does Collection Work" In terms of venue access, are there steps involved? (You can leave this blank if you're collecting from us). If there is a lift at the venue, are you able to provide it's dimensions here? Is there free on site parking, for the duration of our visit (for a long-wheelbase van)? Please note if there's not free parking at the venue, the "Van Parking" item should be added to the booking. If you need help with thisplease do email and request parking to be added to the order.

For "OPERATED HIRE" Please confirm when the venue is available to bring in equipment from. Please confirm if there is a time that you would like to sound check or video check with us. At the end, what time will all of your guests have left the venue? What date and time does the equipment need to be removed by ST AV from the venue?

(Please ensure you've got the right type of delivery in your order. For example "collection next day" IS NOT suitable for a venue requiring the equipment to be removed on the same day. If you're at all unsure, please do email and ask us which is the correct delivery and collection type. REALLY IMPORTANT PLEASE NOTE: If the venue are requesting a specific time for collection, then the correct collection type must be booked. Please check the collection type in the hire list that you are booking, (scroll down to see the complete list at the bottom of this page). If it says "collection the following day", then you must make it clear to your venue that ST AV has a collection window of between 10am and 8pm, the day following your event. If you require collection at a specific time, this is a premium service and you should speak to us to confirm availability. Whatsapp message 07870743976 or email hire@pahireinmanchester.co.uk if you need help with this choice. For a complete description of the collection types please see here: and click on "How Does Collection Work" In terms of venue access, are there steps involved? If there is a lift at the venue, are you able to provide it's dimensions here? Is there free on site parking, for the duration of our visit (for a long-wheelbase van)? Please note if there's not free parking at the venue, the "Van Parking" item should be added to the booking. If you need help with this please do email and request parking to be added to the order. Is there a Noise Regulation Device at the venue?

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AGREEMENT OF HIRE

This contract is between Steven Thompson ST AV and PA Hire In Manchester, here on in referred to as the “Hirer” And the person who is filling in the form above, here on in referred to as the “Hiree”.

The listed equipment on the order at the top of this page, is here on in referred to as "THE EQUIPMENT". If the Hiree has selected DELIVERED HIRE or OPERATED HIRE above, that location will be here on in referred to as "THE VENUE"

THIS AGREEMENT is made on

BETWEEN:- Steven Thompson trading as ST | AV, a VAT registered sole proprietorship in England (VAT Registration No 293820091) and of Post Code M5 3RQ hereinafter referred to as ‘Hirer’ which expression shall where the context so admits include its successors and assigns of the ONE PART AND The Hiree

WHEREAS:- The Hirer is registered as the absolute owner of all THE EQUIPMENT The Hirer has agreed to hire out and the Hiree has agreed to hire the equipment.

IT IS HEREBY AGREED as follows:-

HIRE PERIOD

In all cases, this hire agreement shall be deemed to have taken effect from the "START DATE" of the hire entered by the Hiree above, and shall consequently come to an end on the "END DATE" chosen above. This end date shall also be the date of collection of the equipment from the Hiree.

The Hiree undertakes to e-sign this hire agreement before delivery of the equipment. Should this deadline be missed, the Hirer reserves the right to cancel in entirety the booking.

Time shall be of essence during the entire hire period. If the Hiree has chosen "DELIVERED" or "OPERATED" hire above, THE EQUIPMENT shall be delivered and collected at the agreed dates. It’s the Hiree’s responsibility to ensure that there is adequate access to and exit from the venue, for purpose of delivery and collection of the equipment. In the event that the equipment is not packed down and ready for collection, the Hirer shall be entitled to charge an additional fee of £15 per half hour for waiting or derigging the said equipment.

If the equipment remains uncollected due to the Hiree’s inability to avail the same for collection as agreed herein, the Hirer shall be entitled to charge an additional fixed fee of £60 per item (regardless of hire cost) for each day that the equipment remains uncollected. This amount shall be deducted from the security deposit.

In the case that the Hiree is not a key holder at the venue, the Hiree undertakes to ensure access is organised with the venue. (Please note that unless otherwise already discussed, the Hirer’s “in core hours” delivery window is from 10:00 – 18:00 7 days a week. Whereas the Hirer’s “out of core hours” premium delivery service is before and after those times).

Please also note that unless the Hiree has booked a "premium time specific collection", then by default collection is the following day, during core hours. It is the responsibility of the Hiree to ensure that the venue is open for the period of time when the Hirer will collect

If the Hiree has selected "DRY" hire on the above form, delivering and collection are not included in the price. Failure to return equipment on the end date shall entitle the Hirer to charge an additional fixed fee of £60 per item (regardless of hire cost) for each day that the equipment remains unreturned. This amount shall be deducted from the security deposit.

If the Hiree has selected "DRY" hire above, the Hiree undertakes to transport the equipment at his/her own costs and expense from and then back to the Hirer’s premises.

If a demonstration is required, collection is by appointment set by the Hirer only. If a demonstration is not required, collection is from the self-service locker based at the same address. This locker is accessible 24/7 and the code will be sent to you within 24 hours prior to your collection.

Collection is from Number 28, Regent Square, Salford M5 3RQ. The Hirer reserves the right to amend the collection and return appointment times. Any amendment made by the Hirer to the equipment with respect to the return date/time will not incur the late fee outlined above.

TERMS OF HIRE

It is the Hiree’s obligations to maintain, during the hire period, the equipment in adequate mechanical and physical working condition.

The Hiree will be responsible for the safety of the public and the equipment between the hire START DATE and the hire END DATE.

If the Hiree has selected DELIVERED or OPERATED HIRE above, then the Hiree is responsible for the safety of the public and the equipment at all times when the Hirer is not present in person at “THE VENUE”.

Accordingly the Hiree undertakes to insure the equipment during the HIRE PERIOD against all risks.

The Hiree may choose to self-insure at a total cost in replacement of all of the equipment.

If the Hirer has selected DELIVERED hire above, then the Hirer can provide their Public Liability Insurance (PLI) for THE VENUE to keep on file. However, this PLI is only valid for the portion of time within the Hire Period when the Hirer is physically in attendance at THE VENUE. The extent of coverage of the PLI is therefore only within:

The case of DELIVERED HIRE during the time taken for the safe setup of the equipment as per the manufacturer specifications by the Hirer.
The case of DELIVERED HIRE during the time taken by the Hirer to safely dismantle and take the equipment out of THE VENUE.

Outside of those times, but during the HIRE PERIOD, the Hiree will be entirely responsible for the safety of the public as it relates to the equipment.

In the case of DELIVERED HIRE, once the Hirer has completed the set up, the Hiree will be presented with a Risk Assessment and Method Statement to sign, to state that the Hiree agrees the set up has been done correctly and safely, and that the safety features have been explained to the Hiree.

In the case of OPERATED hire, over time is charged at a minimum of £60 + VAT per hour beyond the curfew time filled in above by the Hiree.

The Hiree agrees to provide the Hirer with a clear photo of the identity page on their driver’s licence or passport. The Hiree should also provide their address by way of taking a scan, screenshot or photo of an official headed bill, addressed to the Hiree’s home (or place of work in the case that the Hiree is representing a business in this transaction). The Hiree agrees that these screenshots, scans or photos should be sent to identitycheck@pahireinmanchester.co.uk.

The Hirer will endeavour to return calls, WhatsApp messages, texts and emails within 24 hours. Where this is not possible, the Hirer will get back to the Hiree in due course. To maintain the most affordable pricing for customers, ST AV operates as a small, very experienced team. For contracts under £250 + VAT, ST AV offers: one support call per customer of up to 10 minutes, and up to five support emails or WhatsApp or text messages.

CONSIDERATION

By signing this agreement, Hiree undertakes to pay a refundable security deposit of £240 via online credit or debit card to the Hirer, using this link:

Refundable Security Deposit

This refundable security deposit payment should not be paid by bank transfer. It should be paid by debit or credit card only. Any deposit payments made via bank transfer WILL NOT be refunded. The Hiree understands that it may take up to 15 days, from equipment return, for the refundable deposit to reach back onto the credit or debit card used.

The hire payment is a complete intention and commitment to booking the hire, and is non refundable

Delivery of the equipment shall be subject to acknowledgement of receipt of the full hire price by the Hirer from the Hiree. By signing this agreement, the Hiree understands that if they cancel the delivery, the Hirer will not refund any of this amount.

The Hirer reserves the right to cancel this agreement if the terms are not complied with.

Security Deposit shall be reimbursed to Hiree if the equipment is returned in full working order, and exact physical condition as on delivery. The refund may take up to 15 days to be processed and/or reflect back on the Hiree’s payment card. In the event that the equipment is damaged and/or missing, the Hirer reserves the right to retain part or all of the Security Deposit to cover for repairs and/or replacement of the said equipment. By paying the refundable security deposit, the Hiree is making a commitment to the Hirer’s stock. The refundable security deposit may therefore not be returned if the Hiree requests to cancel the booking after the deposit payment is made, but before collection has taken place.

By submitting this form, you agree to our Terms & Conditions of Hire .

I confirm I have read, understood and agree to the Terms & Conditions above. Signature

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